Staffing & Scheduling Clerk

Posting Period

Open:     November 8, 2024

Deadline:  November 21, 2024

Non-Union

Department Name

Reporting to the Manager, the Staffing & Scheduling Clerk is responsible for scheduling employees in accordance with Hospital needs and in compliance with collective agreements and non-union policy as they pertain to remuneration, hours of work, scheduling of hours, replacement of employees and assignment of shifts.

• You will be the first point of contact with hospital staff for staffing and scheduling inquiries
• Duties encompass covering emergency and sick calls within 24 hours of notice for all hospital employees as well as building rotating schedules among several hospital departments and working with UNIFOR, ONA, COPE, OPSEU and Non-union bargaining units
• Other clerical duties associated with the unit/department
• It is a requirement of this role to be available 24 hours a day 7 days a week

Rate of Pay: $25.13 per hour - $26.92 per hour

Status: Regular Part-time

Hours of Work: Up to 22 hours per week (no guarantee of hours)

Qualifications

• Successful completion of grade 12 education or equivalent acceptable to the hospital 
• Successful completion of a Microsoft Essentials Course 
• Previous recent related experience preferred 
• Working knowledge of LHSC?s collective agreements preferred 
• Proficiency in computer and keyboarding skills, i.e., Microsoft Office (Word, Excel, Outlook), and Intranet 
• Demonstrated proficient communication skills (both written and verbal) 
• Effective organizational skills involving time management, prioritization and the ability to problem solve while ensuring attention to detail 
• Demonstrated flexibility, adaptability and ability to manage change in a dynamic environment 
• Demonstrated ability to work well and independently with minimum supervision in a team environment 
• Demonstrated practice and commitment to the principles of patient and family centered care
• Demonstrated practice and commitment to patient and staff safety at LHSC
• Demonstrated practice and commitment to LHSC?s vision, purpose and values
• Demonstrated ability to attend work on a regular basis

Immunization Requirements

Before beginning employment at LHSC, all new hires will be required to:

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio, and Meningitis
• Provide documentation of the Tuberculosis skin testing (two step)
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health's current definition of being fully vaccinated

If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position. 

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca . 

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process. 

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. 

Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months. 

Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee?s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.