MAC Subcommittee Assistant - Medical Affairs

Posting Period

Open:       September 4, 2025 

Deadline:  September 10, 2025 

Non-Union

Department Name

Medical Affairs - Victoria Hospital

The MAC Governance Subcommittee Associate is accountable for day-to-day coordination and organization of the activities and planning of work for the Subcommittees of the Medical Advisory Committee (MAC) and all of their accountabilities identified in the subcommittee's terms of reference or scope approved by the MAC.

The role will support the Chair(s) of the subcommittees of the MAC by coordinating meetings, preparing for meetings and all documentation needed for meetings and help the respective subcommittee Chair by providing comprehensive administrative support to and serve as a liaison. They are expected to liaise with the Integrated MAC Governance EA and ensure that coordination of all tasks and deliverables are fulfilled. This position also supports process improvement of the daily operations within the Medical Affairs department and team and provides support to the Leader as required.

The Associate will also support the coordination and review of all medical directives and policies that are reviewed by the MAC.

Regular Full - Time 

Rate of Pay: $27.54 per hour - $34.42 per hour

Hours of Work: 37.5 hours per week, please note this role may require flexibility to work outside of regular business hours to meet partner needs as necessary.

Qualifications

• Successful completion of a college diploma in Administration, Business, or an equivalent as determined by the hospital
• 3 years recent related experience 
• Progressive administrative support to senior or executive leadership preferred 
• Progressive administrative support to senior or executive leadership preferred 
• Knowledge of Software and computer applications: MS Office, electronic document management systems
• Excellent English communication skills (written and verbal)
• Typing 60 words per minute
• Knowledge of parliamentary meeting procedures (i.e. Robert's Rules, voting on motions, need for quorum, etc.)
• Ability to record and prepare clear and concise minutes of meetings, and to accurately summarize complex issues raised during meeting discussions, with experience in writing reports for governance bodies such as Boards
• Write, edit, proofread, gather and present information. High degree of discretion, accuracy and attention to detail
• Strong ability to work independently and as part of a team/job-share and the ability to liaise with all levels of staff across the organization in a professional and courteous manner including Council members and legal representatives
• Responsive and pro-active 
• Ability to handle confidential information with discretion and diplomacy
• Ability to remain professional while attending to multiple priorities, take initiative, and use sound judgement
• Knowledge of medical terminology and legal terminology would be an asset
• Additional courses in medical terminology required (if not from a medical program)
• Ability to communicate and deal effectively with senior staff.
• Ability to work successfully with different stakeholders
• Must have a flexible approach and work as a team player
• Must be resilient and have a professional manner
• Must use diplomacy, be reliable and accountable
• Demonstrated practice and commitment to the principles of patient and family centered care 
• Demonstrated practice and commitment to patient and staff safety at LHSC 
• Demonstrated practice and commitment to LHSC's vision, purpose, and values 
• Demonstrated ability to attend work on a regular basis 

Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed. Tell us your story and apply today with your resume!

Immunization Requirements  

Before beginning employment at LHSC, all new hires must provide documentation related to LHSC?s Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC. 

Teaching, Learning and Research

LHSC Centre is proudly one of Canada?s largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place where they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.

We are committed to providing a safe, healthy and inclusive work environment that inspires respect.  LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.  Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.  Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca.

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.

Please be advised, if you are seeking employment on a temporary work or study permit, we recommend reviewing permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work or study permits. It is the employee?s accountability to ensure they are adhering to their specific permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.