Operational Specialist - Medical Affairs

Posting Period

Open:         March 26, 2024 

Deadline:    April 8, 2024 

Non-Union

Department Name

Medical Affairs - Victoria Hospital

Reporting to the Senior Director, Medical Affairs, The Specialist is accountable for day-to-day operational leadership of Medical Affairs. The role is responsible for the allocation of day-to-day staff assignments, monitoring and adjusting for shifts in workload requirements and is accountable to ensure service delivery is maintained and processes are implemented with quality and accuracy. The Specialist is expected to foster effective working relationships with multiple internal and external stakeholders.

The Specialist may facilitate administrative projects for Medical Affairs, which may include but not limited to strategic development and special projects. This role will collaborate with multiple stakeholders, internal and external, to ensure outcomes are successfully achieved. The Specialist serves as a link between the Leader and the front-line team by providing accessible, timely support and expertise to the team and providing feedback to the Leader. This position also supports process improvement of the daily operations within the department and/or program and provides support to the Leader as required.

Regular Full-Time

Rate of Pay: $37.10 per hour - $46.37 per hour

Hours of Work: 37.5 hours per week

Qualifications

• Successful completion of a College Diploma or Bachelor’s Degree as appropriate for the area

• 3 years recent related experience

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• Excellent interpersonal skills and ability to interact effectively with all levels of the organization; experience dealing with leadership and senior executives

• Ability to identify opportunities and strategies to enhance process efficiency and work flow

• Resource planning and performance measurement skills

• Computer literacy including Microsoft Office Suite and corporate productivity tools

• Knowledge of local and regional health care system

• Demonstrated practice and commitment to the principles of patient and family centered care

• Demonstrated practice and commitment to patient and staff safety at LHSC

• Demonstrated practice and commitment to LHSC’s vision, purpose, and values 

• Demonstrated ability to attend work on a regular basis

Immunization Requirements:

Before beginning employment at LHSC, all new hires will be required to: 

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;  
• Provide documentation of the Tuberculosis skin testing (two step);  
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinated  

For more information visit https://www.lhsc.on.ca/careers/health-review-requirements 

 We are committed to providing a safe, healthy and inclusive work environment that inspires respect.  LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.  Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.  Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .

 As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

 Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee’s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.