Research Admin Coordinator - Orthopaedics - LHSCRI

Posting Period

Open:           November 19, 2024

Deadline:      December 3, 2024

Non-Union

Job Summary

London Health Sciences Centre Research Institute (LHSCRI) provides scientific leadership aligned to the strategic plan and clinical strengths of LHSC.  Discovery-based scientists, clinical investigators, practice-based researchers, research staff and learners are supported through LHSCRI's Office of Research Services and Research Operations Office.  Research Operations are focused on integration of research in the hospital, and direct research support. 

The successful candidate will take on the role of Research Admin Coordinator, providing support for clinical research studies within the orthopedic spine surgery program, under the supervision of Dr. Renan Rodrigues Fernandes. In this role, the Research Admin Coordinator will handle various daily administrative tasks. These include managing reception duties, processing mail and correspondence, faxing and photocopying documents, entering data, maintaining confidential files, transcribing and formatting dictations, ordering supplies, creating and revising forms, completing questionnaires, scheduling appointments, arranging meetings, organizing research documentation, and collecting data. Additional responsibilities will involve training research staff and students, as well as providing financial, project, and regulatory administrative support. This includes monitoring and reconciling research-related billing, managing invoices and budgets, assisting with grant and funding applications, preparing and submitting Research Ethics applications, and ensuring the completion and submission of regulatory documents. The coordinator will also oversee study start-up and close-out activities and manage confidential agreements and contracts as necessary. The Research Admin Coordinator will communicate with patients, research and clinical staff, and external stakeholders to facilitate research studies while ensuring compliance with study protocols, research policies, and regulatory requirements.

Temporary Full Time: 1 year contract with possibility for renewal 

Hours of work: 37.5 hours

Rate of Pay: $29.93 - $37.41

Teaching, Learning and Research 

London Health Sciences Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place that they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities. 

Qualifications

• Bachelor's degree with 2 years of clinical experience in a healthcare field related to orthopaedic surgery 
• Minimum two years relevant experience in a health-related setting required
• Certification through the Society of Clinical Research Associates (SOCRA) or Association of Clinical Research Professionals (ACRP) is an asset
• Experience in research administration preferred
• Knowledge of medical terminology required
• Proficient skills in Microsoft Office including Word, Excel, PowerPoint, Cerner PowerChart, Cerner Scheduling, and GroupWise software programs
• An interest and ability to quickly learn new computer software programs an asset
• Ability to demonstrate a high level of accuracy and pay particular attention to detail
• Demonstrates excellent organizational and time management skills with a high level of initiative
• Conscientious, dependable and adaptable to manage varying workload
• Demonstrated effective written and verbal communication skills
• Ability to work effectively both independently and as part of a team
• Comfortable interacting with patients and obtaining informed consent for study participation
• Demonstrated knowledge of and commitment to the principles of patient and family centered care
• Demonstrated knowledge of commitment to patient and staff safety at LHSC
• Demonstrated ability to attend work on a regular basis

If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position. 

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca . 

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process. 

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months. 

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee?s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process. 

Immunization Requirements:  
 

Before beginning employment at LHSC, all new hires will be required to: 

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;  

• Provide documentation of the Tuberculosis skin testing (two step);  

• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health?s current definition of being fully vaccinated  

• For more information visit https://www.lhsc.on.ca/careers/health-review-requirements