This is an exciting and challenging opportunity for an Administrative Assistant for the Occupational Health, Infection Safety and Employee Wellbeing portfolio. The Administrative Assistant will have the opportunity to impact the health, safety and wellbeing of staff, credentialed professional staff, volunteers, residents/patients and families across the organization. The Administrative Assistant will primarily support the Director and Managers of the portfolio, including the efficient and effective use of a number of electronic systems and software to be able to generate and provide correspondence and presentations, store/manage and manipulate data, generate reports using information stored in different places/programs, organize and manage information and resources to support the delivery of services. This role will also provide administrative support for corporate committees and workgroups and structures for which the Director has accountability.

Essential Qualifications

• Office Administration Diploma
• Two to five years related experience in an Administrative Assistant role
• Ability to demonstrate advanced level skills in Microsoft Suite (Word, PowerPoint, Excel, Teams, Sharepoint)
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA
• Self-starter, demonstrating initiative, anticipating needs and willing to tackle additional tasks to support Director and the department
• Ability to accept and adapt to changing priorities, procedures, methods and continuous improvement strategies
• Strong interpersonal skills with the ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature; a good sense of humor
• Highly developed communication and organizational skills
• Demonstrated ability to coach others related to computer applications and document preparation
• Strong customer focus with excellent interpersonal and problem-solving skills
• Demonstrated ability to work in a multitask, busy environment
• Demonstrated ability to be detail oriented and maintain a high level of accuracy

• Proficiency in French would be an asset

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

• Provide vaccination records or proof of immunity against measles, mumps rubella, varicella (chicken pox), Hepatitis B, COVID-19 and influenza.
• Provide documentation of the Tuberculosis skin testing