Medical Secretary 9 - Clinical Neurosciences

Posting Period

Open:          March 29, 2024

Deadline:     April 4, 2024 

Non-Union

Department Name

Department of Clinical Neurosciences

Supporting Dr. Ciftci, the Medical Secretary is responsible for planning and monitoring the daily organization of the clinic/office and providing secretarial support to the physician in their clinical practice as well as some academic responsibilities. This includes, but is not limited to, answering of telephones and contacting patients; general reception duties; scheduling of patient appointments; liaising with other medical and health professionals to facilitate patient referrals; preparation of correspondence; letter transcription; OHIP billing, and correcting OHIP billing errors. Academic responsibilities might include scheduling of meetings, keeping academic portfolios updated and organized.

Regular Part-Time

Location: University Hospital

Rate of Pay: $26.44 per hour - $28.63 per hour

Hours of Work: 16 hours per week

Qualifications

• Successful completion of a two year diploma in medical office administrative, or an equivalent combination of education, training and experience as determined by the Hospital
• 2 years of relevant experience required
• Advanced computer software skills – conversant with LHSC software, office tools, patient registration, scheduling program, etc.
• Proficient Database management and dictatyping skills
• Proficient knowledge of medical terminology and OHIP billing procedures
• Experience with office equipment operation
• General bookkeeping and accounting skills
• Strong organizational skills and ability to prioritize and maintain accuracy
• Excellent communication skills
• Demonstrated ability to maintain confidentiality and be empathetic and sensitive to patient needs, as per hospital policies
• Demonstrated ability to work independently with minimal supervision
• Ability to identify and bring forward to the physician, issues/items/ concerns
• Demonstrated practice and commitment to the principles of patient and family centered care
• Demonstrated practice and commitment to patient and staff safety at LHSC
• Demonstrated practice and commitment to LHSC’s vision, purpose and values
• Demonstrated ability to attend work on a regular basis

Immunization Requirements:

Before beginning employment at LHSC, all new hires will be required to:

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
• Provide documentation of the Tuberculosis skin testing (two step);
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinated
• For more information visit https://www.lhsc.on.ca/careers/health-review-requirements

We are committed to providing a safe, healthy and inclusive work environment that inspires respect.  LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.  Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.  Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .

As part of the selection process applicants may be required to complete an examination or test. Please be advised that an internal reference check may be conducted as part of the selection process.

Thank you for your interest in this opportunity. Only those applicants selected for an interview will be contacted.

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee’s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.