Administrative Assistant, HR

The Human Resources Administrative Assistant will provide clerical and administrative support to the Director, Total Compensation and the broader Human Resources team. Primary responsibilities will include coordination of the Director's schedule, organization of various meetings and agendas and meeting bookings, database maintenance and the completion of surveys and data requests. The Administrative Assistant will be the first point of contact for all incoming correspondence for the Director and will assist with coordination of ongoing projects/activities as assigned.

The successful candidate will support the Director and team through the use of electronic systems to draft correspondence, analyze data to create reports on metrics, run standardized reports from Human Resource Information Systems, and manipulate data spreadsheets for analysis. The successful candidate will also be responsible for responding to requests for information from leaders and employees, preparation of packages and materials, opening files and will provide coverage for Human Resources colleagues when required.

Essential Qualifications

• Graduate of a two-year post-secondary diploma program in office administration
• Minimum two (2) years recent Human Resources administrative experience
• Demonstrated computer skills specifically in the utilization of Microsoft Office Suite including: 60 words per minute typing (wpm), Intermediate Excel and Word skills, Intermediate Power Point Skills
• Knowledge of HRIS databases (ie. Peoplesoft)
• Superior customer service skills
• Impeccable attention to detail
• Demonstrated ability to prioritize tasks and utilize time efficiently
• Good communication and interpersonal skills
• Ability to work effectively in a team and meet multiple demands
• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA

• Previous experience working in a health care environment

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

• Provide documentation you have received two doses of the Covid-19 vaccine (primary series, boosters and/or XBB) OR one dose of XBB vaccine at least 14 days prior to the start date.
• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
• Provide documentation of the Tuberculosis skin testing