Health Records Clerk- Health Information Management

Posting Period

Open:       November 28, 2024

Deadline:  December 4, 2024

Non-Union

Department Name

Health Information Management

The Health Records Clerk assists in the establishment and maintenance of health records in accordance with policies and procedures. The clerk is responsible for the daily management of the patient record including filing, photocopying and scanning of patient records, chart location, chart pulls, chart assembly and chart distribution. The Clerk also provides clerical support for Release of Information (ROI) and quality assurance (QA).

Rate of Pay:        $24.36 - $26.36 per hour

Hours of Work:    37.50 hours per week

If interested in this role, please apply with a resume that outlines all current and previous experience relevant to the position. 

Qualifications

• Successful Completion of a Health Records Clerk Certificate , Health Care Office Assistant Certificate or an equivalent combination of education, training and experience as determined by the Hospital
• Demonstrated proficient knowledge of Microsoft Office (Word and Excel), and other corporate productivity tools
• Demonstrated basic knowledge and understanding of medico-legal aspects of chart completion as required by the Public Hospital’s Act
• Demonstrated proficient knowledge of LHSC policies, i.e. patient confidentiality and privacy legislation
• Demonstrated proven excellence in customer service
• Demonstrated proven attention to detail 
• Demonstrated problem solving and decision making skills
• Demonstrated effective organizational skills involving time management and prioritization
• Demonstrated effective communication (both written and verbal) and interpersonal skills preferred 
• Demonstrated practice and commitment to the principles of patient and family centered care
• Demonstrated practice and commitment to patient and staff safety at LHSC
• Demonstrated practice and commitment to LHSC’s vision, purpose and values 
• Demonstrated ability to attend work on a regular basis

Immunization Requirements

Before beginning employment at LHSC, all new hires will be required to: 

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis; 
• Provide documentation of the Tuberculosis skin testing (two step); 
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinated
• For more information visit https://www.lhsc.on.ca/careers/health-review-requirements

Teaching, Learning and Research 

London Health Sciences Centre is proudly one of Canada’s largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place that they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities.

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee’s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process. 

We are committed to providing a safe, healthy and inclusive work environment that inspires respect.  LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.  Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.  Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.